TITLE: Controller

REPORTS TO: CFO

CLASSIFICATION: Exempt, Full-Time

COMPENSATION: $90,000 per year with eligibility for medical, dental, and vision health benefits as well as 401k plan eligibility. 

Amigos de Guadalupe Mission Statement:

Amigos de Guadalupe creates a vibrant, self-sustaining Mayfair community by ensuring that the basic needs of our community and families are met, delivering high-quality educational programs, and assisting our community to further build their own power to mobilize and organize for justice.

Agency Description:

Amigos de Guadalupe Center for Justice and Empowerment believes everyone deserves to live in a just and equitable society where every person is empowered to achieve their dreams. Since our founding in 2012, we have centered the East San Jose and Mayfair communities by providing impactful support in housing and homelessness prevention, immigration legal services, educational support, mental health services, and community organizing. Amigos has built a strong reputation in the local community by listening closely to the brilliance and resilience of the people who live, work, and raise families in East San Jose.

Overview of Position:

Reporting to the Chief Financial Officer, the Finance and Accounting Manger oversees the day-to-day accounting and payroll functions. Their main duties include maintaining updated and accurate financial records, supervising the accounting/payroll team, training staff and employees, improving efficiencies, and managing excellent standards of accuracy and timeliness. They identify areas of potential improvement and growth and assist in the development of policies and procedures to ensure compliance with GAAP, nonprofit accounting, and the Amigos Board’s policies. Serves as a key member of the management team, as well as a partner to other departments within Amigos.

Essential Functions, include but are not limited to: 

Accounting

Performs the timely reconciliation of all banking, investment, payroll, credit cards, direct withdrawal accounts, and all other accounting statements requiring reconciliation. Coordinate closing cycles of financial systems in a timely manner. Ensures the accuracy and timeliness of entries in the general ledger. Resolves accounting discrepancies and irregularities immediately.

Invoicing

Manages all government grants, contracts, and other invoicing activities. Utilizing fund accounting processes, accurately records the expenses and payroll to the fund on spend down or reimbursement process as necessary. Supervises Accounting/Finance staff in the accurate and timely preparation and delivery of invoices for payment. Utilizing fund accounting processes, accurately records the expenses and payroll to the fund on spend down or reimbursement process as necessary. Maintain relationships with all associated funding partners.

Payroll

Oversees the running of payroll accurately and on a timely basis. This includes the proper documentation of hours to programs, employee taxes and employer retirement distribution.

Budgeting, Analysis, Reporting, Forecasting, Cash-Flow

Ensures that transactions are properly coded to budgets. Work with CFO in developing organizational and program budgets. Provides scheduled and requested financial reporting and analysis of complete budget, contracts/grants, payrolls, and other accounts as requested.  Provides budget and accounting forecast as requested. Supervises and advises on cash-flow.

Banking, Auditors, Accountants

With the CFO, maintains relationships with banking and financial institutions.  Prepares for the annual audit, tax returns, financial reports, special analyses, and informational reports.

Donations

Coordinate with the donor management team to ensure accurate reporting and compliance with individual, foundation, corporate and government restricted, board restricted and grant agreements.

Miscellaneous

Manages the installation, implementation, and training of all new accounting programs, aps, and systems. Other duties as assigned.

Requirements (must have)

• Finance/Accounting degree, 3 years as an accountant and 1 year as an assistant controller/controller or 5 years as an accountant and 1 year as an assistant controller/controller
• Expert in Microsoft programs (Excel, Word), Google programs and Acrobat.
• Experience working with government contracts, guidelines, and regulations for fund accounting.
• Strong knowledge of US GAAP, accounting processes, internal controls, and systems.
• Able to work efficiently on multiple projects and priorities with moderate supervision.
• Experience in budgeting and forecasting.
• Payroll experience.
• Valid California Driver’s License.
• Ability to work in the US without an H-1B Visa.
• Finger printing to be paid for by Amigos.
• Must be up to date on COVID vaccinations

• Ability to work various hours including nights and weekends.

Preferred (nice to have)

• CPA or MBA
• Experience working with Aplos, Gusto, Click Time, and Intacct a plus.
• Bilingual in English and Spanish (write and spoken).

Soft Skills (people skills)

• Hands-on leader with the ability to mentor and train accounting team.
• Ability to assume challenges in an easy-going manner.
• Encourage a positive work environment and culture for all employees.
• Collaborative, inclusive and open; able to communicate up and down the organization.
• Excellent written and verbal communications.
• Ability to work in an environment that promotes compassion, equity, access, and social justice.
• Ability to work in a culturally-diverse environment.

Physical Requirements

• Ability to stand/sit for long periods of time. Manual dexterity. Ability to hear. Excellent vision either with or without contacts or glasses.
• Able to lift 25 lbs.

To apply:

https://amigosdeguadalupe.applytojob.com/apply

Provide a cover letter and current resume.